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Scanning Specialist- East Mason

Company: Prevea Health
Location: Green Bay
Posted on: January 9, 2021

Job Description:

Title Scanning Specialist- East Mason Description This position will work 32 hrs per week Job Description and Essential Functions Job Title/Position: Scanning Specialist Job Classification: Administrative/Professional Support Date of Analysis: 5/23/13 Date of Revision/Review: 5/22/2015, 08/2018 __________________________________________________________________________________________ Brief Description of Job Responsibilities: The Scanning Specialist will review all incoming documents sent from the clinic locations. After review, scanned documents will be linked in EpicCare to a specific patient order, a specific patient encounter, or at the patient level itself. Commitment to Prevea`s mission, vision, values will be demonstrated through excellence in customer service, superior teamwork skills, and assisting in populating the Electronic Medical Record with the information the providers and staff need to give superior health care to Prevea patients.

  • Comes to work each day with an optimistic attitude
  • Adheres to clinic policies and procedures
  • Recognizes the importance of everyone`s jobs
  • Accepts the differences in others and their opinions
  • Tolerates others work styles
  • Is a team player, is focused on the same goal of quality care
  • Is professional in appearance and conduct
  • Demonstrates integrity and loyalty
  • Demonstrates punctuality, effective time management, and maintains a high standard of attendance
  • Is supportive and knowledgeable of the organization`s mission and goals Specialized Responsibilities: Customer Service/Quality
  • Is flexible and willingly makes changes to respond to customer needs; does not pass request on
  • Conducts each encounter whether in person or on the phone in a courteous, polite, helpful and respectful manner
  • Treats every staff member as an equal and important member of the team
  • Respects and adheres to confidentiality of all patient and co-worker information
  • Promotes good public relations Initiative
  • Prevents problems for others by taking proactive measures
  • Is persistent in pursuing personal goals
  • Works independently within the scope of their position
  • Responds appropriately to unexpected events, schedule changes, demands and priorities
  • Is able to organize and prioritize multiple projects, assignments, and work demands
  • Accepts change with an open mind and listens to others view points
  • Identifies personal educational needs and communicates these needs to his/her manager
  • Takes responsibility for completing all needed educational classes and computer based instruction Communication
  • Is appropriate, clear, concise and timely in all verbal, non-verbal and written communications
  • Listens well
  • Informs supervisor of issues and concerns, offers suggestions for change or a solution
  • Takes responsibility for reading e-mail, Prevea Press, department communications, and responds as appropriate in a timely manner
  • Demonstrates effective listening and interacting skills with others
  • Keeps team members informed of progress on team tasks by communicating effectively through use of email, i.e. cc: team members appropriate emails, and replying to all on emails Employee Health and Safety
  • Attends required in services
  • Maintains responsibility for health maintenance
  • Maintains a safe work environment and demonstrates knowledge of clinic policy and procedures
  • Reports any ergonomic concerns to his/her supervisor so that an ergonomic evaluation may be done. Employee is responsible for following any ergonomic recommendations given. Emergency Procedures
  • Reacts calmly and effectively in emergency situations
  • Demonstrates knowledge of current emergency policies and procedures
  • Recognizes common safety hazards and takes precautions to maintain a safe environment Fiscal Responsibility
  • Effectively utilizes time to minimize overtime
  • Has an awareness that there is a project budget, and works efficiently to minimize expenses EPICCARE SPECIFIC RESPONSIBILITIES (This may not include all duties assigned.)
  • Understands how to Navigate in the Epic System as needed to complete his/her job
  • Is trained and competent to use the scanning equipment
  • Is trained and competent to use the label printers, and affixes the system generated bar code labels in the correct location on each document.
  • Understands where each document sent to scanning, should be scanned to. Utilizes the document scanning decision document as a reference
  • Is able to place orders as needed for scanning of documents
  • Is able to open encounters as needed for scanning of documents
  • Sends copies of any documents not on the decision document to scanning supervisor so the document is reviewed, added to the decision document, and gets the appropriate approval to add to the EMR, with the appropriate destination
  • Completes required EpicCare Computer Based training classes
  • Attends required EpicCare classroom training sessions
  • Completes peer audits as requested
    Performance Requirements:
  • Willingness to learn new roles within scope of practice.
  • Demonstrates ability to develop and maintain effective working relationships.
  • Demonstrate organizational skills that allow timely patient appointments and appropriate required follow up.
  • Presents a courteous and service oriented image through positive and helpful interaction with patients and families, physicians and co-workers.
  • Participates in community activities Education/Experience/Certifications:
  • A minimum of one-year post secondary education
  • Strong understanding of Medical Terminology
  • Exceptional customer retention skills
  • One year of experience in a healthcare environment
  • Proficiency in PC skills
  • Possesses critical thinking and problem solving skills Non-Essential Duties: Other duties as assigned within scope of practice Typical Working Conditions: Office setting, well lighted and ventilated, adequate space. Deals with other employees mostly. Typical Physical Demands: Requires prolonged sitting, and at times prolonged standing, some bending, stooping, and stretching. Requires eye-hand coordination and manual dexterity sufficient to operate a keyboard, photocopier, telephone, calculator and other office equipment. Vision must be correctable to 20/30 and hearing must be in the normal range for telephone contacts Lift 30 pounds.
  • Push/Pull 60 pounds
  • Use staple remover for long periods of time In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United State and to complete the required employment eligibility document form upon hire. Prevea participates in E-verify. To learn more about E-Verify, including your rights and responsibilities, please visit www.dhs.gov/E-Verify Essential Functions/Physical Demands Job Title/Position: Scanning Specialist Job Classification: Administrative/Professional Support

Keywords: Prevea Health, Green Bay , Scanning Specialist- East Mason, Other , Green Bay, Wisconsin

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