Administrative Assistant, Trades and Engineering Technologies
Company: Inside Higher Ed
Location: Green Bay
Posted on: April 10, 2021
Job Title: Administrative Assistant, Trades and Engineering
Technologies Location: Green Bay Regular/Temporary: Regular
Full/Part Time: Full-Time Job ID: 602262 Qualifications Department:
Trades & Engineering TechnologiesFLSA Status: Non-ExemptReports To:
Supervisor, Learning Department Office - Trades & Engineering
Technologies Union Code: ESSAmount of Travel Required: No travel
required Salary Grade: CPositions Supervised: NonePosition #:
06100027 LOCATION: Green Bay CampusSTANDARD HOURS: 37.5 hours per
week; Monday-Thursday 10:00am-6:00pm; Friday 8:30am--4:30pm. Summer
and break hours- Monday-Friday 8:30am-4:30pm; Non-standard hours
may be required based on customer need.MINIMUM STARTING RATE OF
PAY*: $21.37/hour*Current benefit eligible employees will be placed
within the pay range based on their current rate/range. Required
online application available on website: The College is seeking to
attract ethnically diverse instructors and staff who can inspire
our increasingly diverse student population. We believe every
member on our team enriches our diversity by exposing us to a broad
range of ways to understand and engage with the world, identify
challenges, and to discover, design, and deliver solutions. We
value the ability to serve students from a broad range of cultural
heritages, socioeconomic backgrounds, genders, abilities, and
orientations. Therefore, we seek applicants who demonstrate they
understand the benefits of diversity in a higher education
community. Consideration will be given to equity-minded individuals
committed to collaborating with faculty, staff, administration,
students, and community partners who are also committed to closing
equity gaps. POSITION SUMMARY Provide administrative support to
department teams. Manage the scheduling process including course
creation, curriculum modifications, class data entry into a
database system, and processing course agreements. ESSENTIAL
FUNCTIONS Reasonable Accommodations Statement To perform this job
successfully, an individual must be able to perform each essential
duty satisfactorily. Reasonable Accommodations may be made to
enable qualified individuals with disabilities to perform the
functions identified in the job description. Essential Functions
- Greet internal and external customers, in person or via phone
and email, and serve as the liaison between the customer and the
appropriate individual and/or provide customer with needed
- Provide administrative support for various Trades and
Engineering Technologies programs. May include creating recruiting
documents, course creation, scheduling classes, modifying
curriculum, monitor instructor hours, room scheduling and faculty
course agreements. Post room changes and share schedule changes as
necessary. Maintain forms, mailing lists, appointment calendars,
record keeping, files, etc...
- Coordinate and participate in various meetings/events; initiate
calls and arrange all details including agendas, food, room
scheduling, advertising etc. May be needed for note taking and
meeting minute distribution.
- Provide administrative support to the department leadership
teams. May prepare reports, meeting minutes, presentations,
outlines, budget, etc. Assist with making travel arrangements and
reconciliation of charges.
- Maintain program documentation records, process curriculum
modifications, program orientations, quality reviews, low
enrollment reports, extra section reports, etc.
- Liaison for faculty and students when administrator is not
present; provide back up for all department staff as needed.
- Create/communicate instructions and provide training to
instructors and department staff on new/changed procedures.
- Main contact for absences, maintain adjunct list, contact
instructor(s) for subbing as needed, notify students of class
status.Support the apprenticeships by Matriculating new apprentices
into PeopleSoft, registering apprentices for their paid-related
instruction classes, maintaining apprenticeship files and entering
apprentice attendance and maintain accurate attendance records
- Other duties as assignedPOSITION QUALIFICATIONS Competency
- Values - Demonstrate behaviors and action that support the
College's values - Customer Focus, Everyone Has Worth, Passion and
Inspiration, Collaboration, Emotional Intelligence, Results and
Accountability, Valuing Talent and Well Being, and Ethics.
- Student Success - Demonstrate behaviors and actions that
support student recruitment, retention, and student success
initiatives.Diversity Oriented - Ability to work effectively with
people regardless of their age, gender, race, ethnicity, religion,
disability, socio-economic background, or job type.
- Time Management - Ability to utilize the available time to
organize and complete work within given deadlines.
- Customer Oriented - Ability to take care of the customers'
needs while following company procedures.
- Accuracy - Ability to perform work accurately and
- Detail Oriented - Ability to pay attention to the minute
details of a project or task.
- Organized - Possessing the trait of being organized or
following a systematic method of performing a task.
- Initiative - Ability to make decisions or take actions to solve
a problem or reach a goal.SKILLS & ABILITIES Education: Associate's
Degree in Administrative Assistant, Business, or related
degreeExperience: Three years related experience **An equivalent
combination of education and work experience may be considered.
Computer Skills Microsoft Office Suite (strong knowledge), data
management system (PeopleSoft preferred), internet browsers
PHYSICAL DEMANDS Physical Demands Lift/Carry Stand O (Occasionally)
Walk O (Occasionally) Sit C (Constantly) Handling / Fingering F
(Frequently) Reach Outward F (Frequently) Reach Above Shoulder O
(Occasionally) Climb N (Not Applicable) Crawl N (Not Applicable)
Squat or Kneel O (Occasionally) Bend O (Occasionally) 10 lbs or
less O (Occasionally) 11-20 lbs O (Occasionally) 21-50 lbs O
(Occasionally) 51-100 lbs N (Not Applicable) Over 100 lbs N (Not
Applicable) Push/Pull 12 lbs or less O (Occasionally) 13-25 lbs O
(Occasionally) 26-40 lbs N (Not Applicable) 41-100 lbs N (Not
Applicable) N (Not Applicable) Activity is not applicable to this
occupation. O (Occasionally) Occupation requires this activity up
to 33% of the time (0 - 2.5+ hrs/day) F (Frequently) Occupation
requires this activity from 33% - 66% of the time (2.5 - 5.5+
hrs/day) C (Constantly) Occupation requires this activity more than
66% of the time (5.5+ hrs/day) The College has reviewed this job
description to ensure that essential functions and basic duties
have been included. It is intended to provide guidelines for job
expectations and the employee's ability to perform the position
described. It is not intended to be construed as an exhaustive list
of all functions, responsibilities, skills and abilities.
Additional functions and requirements may be assigned by
supervisors as deemed appropriate. This document does not represent
a contract of employment, and the College reserves the right to
change this job description and/or assign tasks for the employee to
perform, as the College may deem appropriate. Northeast Wisconsin
Technical College does not offer H-1B or other work authorization
visa sponsorship for this position. Candidates must be legally
authorized to work in the United States at the time of hire and
maintain work authorization throughout the employment term. If you
have questions regarding this, please contact Talent and Culture.
NWTC does not discriminate on the basis of age, race, color,
disability, sex, gender, sexual orientation, gender identity,
national origin or other protected classes. Inquiries regarding the
College's nondiscrimination policies may be directed to the Chief
Officer for Diversity, Equity, and Inclusion at (920) 498-6826 or
Keywords: Inside Higher Ed, Green Bay , Administrative Assistant, Trades and Engineering Technologies, Other , Green Bay, Wisconsin
Didn't find what you're looking for? Search again!