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Supply Coordinator

Company: Unity Hospice
Location: De Pere
Posted on: August 7, 2022

Job Description:

Job Description JOB DESCRIPTION Supply CoordinatorPosition SummaryThis position is responsible for implementation and follow through of established supply and replenishment procedures of medical supplies and their delivery to patients and patient care staff. This position also assists with overall maintenance and appearance of Unitys buildings and grounds.Reports toPurchasing ManagerQualifications

  • High School Diploma or GED
  • Valid Wisconsin Drivers License, reliable transportation, and proof of current automobile insurance coverage
  • Related experience in medical supplies and/or maintenance duties
  • Experience using technology, to include: Microsoft office products, online ordering, pulling reports and assessing data for accuracy.Employment StatusNon-exempt Key Job DutiesSupply
    • Replenish medical supplies as needed in various locations including workstations and nursing facilities
      • Fill and deliver supply request orders in a timely fashion
      • Monitor inventory of existing supplies and reorder as needed. Trouble shoot and locate products that are on back-order or delayed.
      • Maintain and organize supply room and Meng Residence supply stock
      • Ensure supply totes are provided for all new employees
      • Update vendor data and orders with:
        • New admissions and discharges to allow for smooth processing of direct mail orders from patient care staff.
        • Changes to formulary and linking of new items
        • Review and approve/deny patient care staff orders that are escalated outside of standard criteria.
        • Apply quality checks on medical supply materials
        • Clean and monitor Unity-owned durable medical equipment (i.e. PT/INR, Dremel, otoscope, lock boxes, etc.)
        • Control of medical supply costs by working with multiple vendors to ensure Unity is receiving the best price possible for quality supplies.
        • Verify that supply orders are received correctly and expense allocation of invoices.
        • Monitor supplies for expiration dates and rotate stock as needed
        • Maintain and keep current SDS sheets for all required products.
        • Maintain record of high-cost supplies, OSHA supplies, or specialty supplies for reporting and trending purposes
        • Teach monthly Supply Orientation class to all new employees
        • Provide reports and supply trends as requestedFacility Maintenance
          • Participate in visits to workstations and contracted facilities to deliver supplies, maintain cleanliness of workstation offices, monitor forms needed and assist with other duties as requested
          • Set up and take down of tables and chairs for meetings. Preparation of other room needs including extra garbage cans, ice, tubs, etc. Clean up of the room when days event in completed.
          • Ensure oxygen supply is maintained at the Meng Residence at all times.
          • Deliver and pickup Print Shop orders and US Mail.
          • Ensure drinking water, copy paper, toner, cleaning supplies, and toiletries are fully stocked in all areas of the Administrative Building.
          • Provide assistance with snow removal as outlined in Unitys snow removal policy.
          • Assist in other maintenance duties as requested by the Facility Manager and leadership.
          • Participate in the maintenance on-call shift rotation (one full week per month: 5pm-7am weekdays, plus the weekend)General
            • Comply with all applicable local, state, and federal laws and regulations as well as policies and procedures of Unity
            • Satisfy mandatory training requirements regarding local, state, and federal regulations and/or Unitys policies and procedures
            • Consistently and concisely document activity according to department protocols and standards
            • Promote and maintain confidentiality
            • Maintain personal and professional boundaries
            • Perform other job-related duties as assigned
            • Maintain regular and reliable attendanceCustomer Service Strives for superior service to the extent we exceed our customers' expectations/needs
              • Recognize the needs and expectations of internal and external customers
              • Respond to identified needs and expectations, producing positive customer outcomes
              • Treat customers (internal/external) with respect and dignityTeamDemonstrate support for the key organizational values relative to people
                • Treat other members of the team with respect and integrity
                • Demonstrate partnership which works towards common team goals
                  • Demonstrate flexibility and/or willingness to adjust work schedule to assure adequate staff levels
                  • Anticipate and respond to needs
                  • Apply effective interpersonal communication skills
                  • Respond to people and issues with knowledge/facts
                  • Recognize contributions of team members and provide support/feedbackContinuous ImprovementSupports organizations efforts focused on continuous improvement
                    • Identify issues as they relate to the process improvement and customer satisfaction
                    • Maintain ongoing involvement with system improvement
                    • Follow through with system improvement changesRequirementsPhysical and Environmental RequirementsEssential Physical/Environmental/Technical Skills:Employees must have the ability to; operate computers, telephones, and other office equipment, communicate both verbally and in writing. Employee must be able to sit for prolonged periods of time on equipment such as lawn mowers and lawn tractors as required by position. Employees must have the ability to stand and walk for an extended period of time (including use of push lawn mowers), bend and lift up to 50 pounds on occasion, organize and prioritize tasks. Employees must be able to work in the outdoor elements in a varying degree of temperatures. Employees must be able to transition between indoor and outdoor work.Exposure to Hazards:In the course of duties there may be a risk of occupational exposure. An occupational exposure defined by OSHA is reasonable anticipated skin, eye, mucous membrane, nonimpact skin, or parental contact with blood and other potentially infectious material that may result from the performance of an employees duties. This may also include other potentially hazardous materials.Personal Protective Equipment (PPE):PPE is one measure available to all employees to help reduce the risk of contracting blood borne illnesses and other diseases. It is the employees duty to assess the need for PPEs and the appropriate kind to be used. Furthermore, it is the employees responsibility to wear and use the PPE that has been made available.Benefits
                      • Health Care Plan (Medical, Dental & Vision)
                      • Retirement Plan (401k, IRA)
                      • Life Insurance (Basic, Voluntary & AD&D)
                      • Paid Time Off (Vacation, Sick & Public Holidays)
                      • Short Term & Long Term Disability
                      • Training & Development
                      • Wellness Resources

Keywords: Unity Hospice, Green Bay , Supply Coordinator, Other , De Pere, Wisconsin

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