Executive Assistant & Group Coordinator
Company: Schreiber Foods
Location: Green Bay
Posted on: April 22, 2024
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Job Description:
This position will enable the Global IT & Venturing Business
Group's achievement of business results through a wide range of
support activities. The Executive Assistant will facilitate success
through introducing pro-active work solutions and providing
high-quality service to the Business Group and the Business Group
Executive. The Executive Assistant is responsible for connecting
all members of the Global IT & Venturing Business Group to relevant
information and forwarding appropriate companywide communications
to the entire Business Group, as needed. The Executive Assistant
will provide guidance to the Global IT & Venturing Business Group s
support team. The Executive Assistant will advise on standardizing
work while focusing on continuous improvement opportunities within
the Global IT & Venturing Business Group as well as with other
Business Group and Group Coordinators. The Executive Assistant will
effectively represent the entire Global IT & Venturing Business
Group and Business Group Executive in both internal and external
meetings.This position requires an elevated level of organization,
attention to detail, decision-making, business reasoning,
professionalism, and confidentiality. The successful candidate will
possess strong communication skills to effectively interact at all
levels of the group, with the group Executive, and an external
network of individuals and organizations.About our Green Bay, WI
Home Office:You ll find lots to love in our beautiful home office
in downtown Green Bay, Wisconsin. Our jeans-friendly environment
has indoor and outdoor collaboration spaces, state-of-the-art
R&D and sensory labs, culinary kitchens, a pilot plant,
innovation center and more.Take advantage of outdoor workspaces.
Sample and provide feedback on new products from our R&D team.
Enjoy free coffee, soda and popcorn. Hit up a game of ping pong on
your break. Or take a short walk to restaurants, breweries, the
YMCA and a weekly farmer s market on the scenic Fox River. You can
even see Lambeau Field from our top floor.What you ll
do:LeveragingProvide thoughtful and proactive support to Global IT
& Venturing Business Group and Business Group Executive to assure
all are informed and prepared to address issues related to
objectives, priorities and issues affecting other areas of the
business (may include Business Group Executive s direct reports,
other Business Groups, Groups, teams, external contacts, and
executive team).Demonstrate skills needed to prioritize assignments
and tasks.Assure thorough follow up on Global IT & Venturing
Business Group commitments.Responsible for heavy calendar
management requiring interaction with both internal and external
Executives, customers, and suppliers to coordinate a variety of
complex meetings.Serve as a liaison on behalf of the Global IT &
Venturing Business Group and Business Group Executive as
requested.Interact with top-level contacts on highly sensitive
information using tact and diplomacy.Able to influence and maintain
interactions with Global IT & Venturing Business Group, Executives,
support staff, board members, customers, and suppliers.Observe and
understand the dynamics of the Global IT & Venturing Business Group
and identify opportunities for improvement.Demonstrate
strategic
big picture
thinking.Assist in indirect fixed cost management.Standardization
and documentation of processes.Administration of the Global IT &
Venturing Business Group related systems.Champion and contribute to
the success of key priorities and
initiatives.ProfessionalismExercise authority and discretion
regarding the prioritization of sensitive and confidential
information (both business and personal). Possess and demonstrate a
well-developed sense of loyalty and confidentiality.Able to deal
with complex issues and delicate situations with solid emotional
intelligence, compassion, and discretion.Represent the Global IT &
Venturing Business Group and Business Group Executive in a
professional manner.Ability to flex work style in order to
accommodate and conform to all behaviors.CommunicationKeeps the
Global IT & Venturing Business Group and Business Group Executive
informed and allows them to keep others updated as to developments
within the Business Group and/or the organization.Review incoming
mail, email, phone, and verbal requests to determine significance
and appropriate course of action warranted.Compose correspondence,
reports, instructions, communication, and presentations using a
variety of software with demonstrated proficiency.Communicate key
information to Global IT & Venturing Business Group and Business
Group Executive s Staff in a timely manner.Provide candid
performance and/or process-related feedback as
appropriate.LeadershipCoordination of Global IT & Venturing
Business Group and Business Group Executive s Staff meetings and
activities.Guide Global IT & Venturing Business Group support
teams.Lead process improvement initiatives.Ability to handle
multiple, simultaneous projects and follow through on issues in a
timely manner and with ease.Participate on interview teams within
the company.Event PlanningPlan and organize meetings of all sizes
and complexities to ensure productive and successful
results.Coordinate travel arrangements for individuals and large
groups based on business need.Prepare and provide information
necessary to ensure Global IT & Venturing Business Group leaders
and Business Group Executive can operate at a high level of
knowledge and efficiency.Preparation of timely and high-quality
presentation materials.Together with the leadership team, ensures
compliance with Food Safety and Food Quality Plans, in addition to
customer requirements. Interprets and communicates customer
requirements to plant production and/or support groups. Establishes
and Audits PCPs, CCPs and Standard Operating Procedures to define
and monitor processes, to ensure customer requirements are met.
Reviews incidents during which the procedures are not met, and
determines appropriate corrective action for partners failing to
follow standard procedures.What you need to succeed:High School
GED required. Associate's degree in Administrative, Business or
Management preferred.5+ years of experience in Administrative,
Business, Management or related field.Proficient in Microsoft
Office and SharePoint.Ability and willingness to learn custom
software as required by position.Eligible partners will receive:Get
not one, but TWO retirement benefits. When you join our
employee-owned company, you ll be part of our Employee Stock
Ownership Plan (ESOP) from day one. That means in addition to an 8%
401(k) match into the ESOP, Schreiber will contribute an extra
amount
about 10% of your earnings
toward your retirement every year. That s a company contribution of
around 18% in retirement savings annually!Earn bonus pay. You ll
have an opportunity to earn incentive pay twice a year when we meet
our company goals.Earn $ for focusing on your health. Get up to
$1,200 for your health savings account each year, plus get
reimbursed for fitness membership, equipment or classes.Pursue
development that s relevant to your role, career goals and the
company. Plus, we offer tuition reimbursement if you want to
further your education to grow in your role at Schreiber.Get access
to medical, prescription drug, dental and vision benefits starting
day one. This includes an onsite nurse and mental health
counselor.Experience caring like you ve never experienced it
before. We have a program that s completely organized by and for
other partners who need extra help. It s called Partners Helping
Partners. We have hundreds of examples of partners organizing
fundraisers to help out others going through a hard time.Sound like
a company you d like to be a part of? Click Apply.Need extra
assistance with the application process? Contact recruiting
schreiberfoods.com or call 920-437-7601.?For positions that require
any amount of travel: Valid driver's license, auto insurance (at
least state minimum- more might be required), acceptable driving
record per Schreiber Foods discretion, and vehicle that will ensure
applicant can meet the travel necessities of the position are
required.Schreiber requires that an employee have authorization to
work in the country in which the role is based. In the event, an
applicant does not have current work authorization, Schreiber will
determine, in its sole discretion, whether to sponsor an individual
for work authorization. However, based on immigration requirements,
not all roles are suitable for sponsorship.An Equal Opportunity
Employer, all qualified applicants will receive consideration for
employment without regard to race, color, religion, sex, sexual
orientation, gender identity, national origin, or protected veteran
status and will not be discriminated against on the basis of
disability.
Keywords: Schreiber Foods, Green Bay , Executive Assistant & Group Coordinator, Other , Green Bay, Wisconsin
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